Tips And Tricks To Manage Your Work Schedule
Do you want to be more productive and organized? Then you wonder why you haven’t accomplished much after a long day of frantic activity? To help you get more done and keep your cool, here are some time management tips that can help.
Realize Time Management Is a Myth First
There are only 24 hours in a day, no matter how well we plan. This is the first thing you need to know about time management. There is no such thing as the passing of time. When it comes down to it, the only thing that we can control is ourselves. Thank you for this. Make it your own. Once you’ve completed this tip, immediately move on to the next one.
Find Out Where Your Time Is Being Wasted
When it comes to time-wasting activities, many of us fall prey to the temptation. What time swindlers do you have? Do you spend too much time on the Internet, email, Facebook, texting, or phone calls with friends and family members?
Nearly 90 percent of respondents to a survey by salary.com said they waste time at work daily:
- 31% of people waste about 30 minutes of their daily time.
- 31% of people waste an hour or more every day, while 16% waste two hours or more.
- 6% of the population wastes about three hours a day.
- 2% of people waste four hours or more per day.
- 1 in 5 Americans wastes more than five hours a day.
Are you a squanderer of time? The first step in effective time management is to get a clear picture of how much time you spend on different activities each day.
Organize Your Tasks and Priorities
Remember that the goal of time management is to change your behavior, not to change the amount of time that you have available. Begin by getting rid of your time waste. For example, make it a goal not to answer personal phone calls or text messages while you’re at work for a week.
A Time Management Plan Should Be Put Into Place.
Consider this a follow-up to the previous tip on effective time management. One of the primary goals of behavioral change is helping oneself reach a more general goal like increasing productivity or reducing stress. To know whether or not you are succeeding in your goals, you must keep track of them over time and set them.
Make Use of Time-Saving Techniques
Time management begins with an understanding of where your time is going and a plan for how you want to use it in the future, whether you use a planner, software, or an app on your phone. You can better manage your time by using Outlook, which makes it simple to schedule events and can be configured to remind you of them in advance.
Prioritizing your tasks for the day and setting a goal for your performance should be the first thing you do each morning. How many of the 20 tasks on your to-do list do you need to complete on a given day?
Learn to Delegate and Outsource responsibilities
Delegation is one of the most difficult skills for many business owners to master, but no matter how small your company is, you must stop being a one-person show and allow others to take on some of the responsibilities you used to. Delegation allows you to make the most of the limited amount of time you have by sharing the responsibilities that are better left to others.
As Much As Possible, Establish and Adhere To a Set of Daily Routines
You’ll be much more productive if you can stick to routines, even when things go wrong. Making and sticking to a daily routine saves time by allowing people to get right to work instead of wasting it on unnecessary activities.
Setting time limits for tasks is a good habit to get into
For example, reading and responding to emails can take up your entire day if you allow it. Decide on a daily time limit of one hour and stick to it. Rather than constantly checking your email, assign a specific time to this task.
Maintaining Order in Your Systems Is Essential
The time you spend searching for files on your computer could be better spent elsewhere. Set up a system for storing and retrieving documents. Is your filing system preventing you from getting things done? Improve its organization so you can find what you’re looking for quickly.
Don’t Waste Your Time Waiting Around
Waiting for someone or something is a part of everyday life, from client meetings to dental appointments. You don’t have to sit there and do nothing, however. Using a tablet or smartphone will allow you to work wherever you are, as long as you have an Internet connection. There are various things you can be doing while you’re working on a report, spreadsheet, or marketing campaign.
Here’s the most important time management tip: Your time belongs to you. Once you understand the time management myth and take control of your time, you can be in control and accomplish what you want to accomplish.